Sarah Vandenberg's blog

Your Volunteer Vacation Timeline

When choosing a volunteer vacation, you’ll find that most organizations ask you to submit your application several months in advance, and make your first deposit six weeks before your departure date.

Your volunteer vacation timeline - Volunteer Global

They’ll need time to arrange:

  • Your itinerary, so they can schedule airport pickup and drop-off;
  • Your housing, as many organizations have limited accommodations; and
  • The work you’ll do—some groups get more volunteer requests than they can place.

And they want to make sure you can plan:

  • The most convenient flight; 
  • Your immunizations or medications; 
  • Your travel insurance, passport, or visa; and
  • Your packing list—you might need to pick up special items for the project, such as work boots or a mosquito net.

So, you should set up your timeline accordingly!

Three Months Before Your Volunteer Vacation

I know this sounds way early, right? But let's say this is your first-ever international trip, and you're not on a schedule. If you don’t have a passport, make sure you apply for one now—it can take quite some time to process your application. You also should research the visa information for your preferred host country, and check the CDC website to see what immunizations you might need.Your volunteer vacation timeline - Volunteer Global

Put together a preliminary budget for your volunteer vacation. Consider your airfare, immunizations, travel insurance, and the volunteer organization fee.

10 Weeks Before Your Volunteer Vacation

If you haven’t gotten in touch with your preferred volunteer organization yet, you should contact them now. Make sure you have a backup or two, just in case your first choice can’t place you, or you change your mind.

If your application is accepted, book your flight, and share this information with your volunteer coordinator.

Two Months Before Your Volunteer Vacation

Visit a travel clinic to get the immunizations you’ll need. If you have other prescriptions, make sure you consult with your doctor to have enough to cover your time at the host site.

If you haven’t made a deposit with your volunteer organization, doing so now will secure your spot. You also should receive a packing list from the group, who might prefer you to bring supplies for your project.

You also should start researching your host country—how’s the weather that time of year? What is socially acceptable and what isn’t?

Six Weeks Before Your Volunteer Vacation

You should have all your immunizations squared away now, plus at least half of your payment to your volunteer organization. Make sure you know for sure where you’ll be accommodated.Your volunteer vacation timeline - Volunteer Global

Two Weeks Before Your Volunteer Vacation

Let your friends and family know how to get in touch with you if they need to. Set up a travel notice on your bank account or credit cards, and arrange for your mail be put on hold or picked up by someone else.

One Week Before Your Volunteer Vacation

Confirm your placement with the host organization, and confirm your flight with your airline. Make sure you have your packing list ready to go, and that you have your budget squared away.

It takes some time to put together a successful volunteer trip, but if you’re patient and you have a plan in place, things should run smoothly.

Cool! Now go find a volunteer opportunity!

Images courtesy of Phillip K., Diane Groves, and Martin Boulanger.

Travel Buddy Of The Week: AEC-TEA Association

Congratulations to AEC-TEA Association, our Travel Buddy of the Week!AEC-TEA Association logo

Based in Capim Grosso, Bahia, Brazil, AEC-TEA Association's volunteers create educational projects and opportunities for individuals to meet, share ideas, and improve lives of those within their community. Volunteers in Brazil and worldwide are invited to join--a stay of three months or longer is preferred in most cases. Depending on the program, volunteers may need Portuguese language ability. Learn more at www.aec-tea.org.

Voluntourism And Other Travel Buzzwords: Defined!

While choosing a volunteer abroad program, you’ll come across some terms that often are used interchangeably. This book will focus primarily on volunteer vacations and long-term service, but let’s take a look at the more common types of travel associated with these two, and note the differences.

Volunteer VacationVoluntourism and other travel buzzwords - Volunteer Global

These are short-term programs that last as long as standard vacations, often cost about the same, and—of course—incorporate a service project. Overall, these programs are structured to engage many short-term volunteers over a long period of time, meaning you likely won’t see immediate results of your work.

Popular volunteer vacations include construction, trail maintenance, and wildlife or plant research.

Long-Term Service

As we define it at Volunteer Global, long-term service covers those programs that last six months or longer. Many are free of charge, and might even provide a small stipend for your work, usually comparable to average income within your host community. Common projects include agriculture, business development, childcare, education, and healthcare.

Most long-term service organizations ask that their volunteers have background experience or education in their project area. If you don’t have much experience—for example, if you’re just out of college—the application process may take a little longer and be more involved.

Long-term service is similar to a job placement overseas; since the host organization covers your housing, food, and even medical care for several months, they want to know that you’re the right person for the project.

Philanthropic Travel

This term often is used interchangeably with “volunteer vacation,” but it’s not quite the same thing; philanthropic travel includes a monetary donation to a host group or charity, rather than a hands-on community service project.

In recent years, a good number of hotels and travel agencies have started offering philanthropic travel packages, including cultural outings and a donation to a sponsored program.

Gap Year

This is exactly how it sounds: It’s time to travel, explore, learn, and even volunteer if you choose. Gap years usually are taken between high school and the first year of university—this time can be used to reassess your current path, build a new one, expand on your current skills, meet new friends, and try your hand at living independently. Volunteer projects often are incorporated into gap years, but they are not always the priority.

Career Break

This is kind of like a gap year for professionals—a career break allows you to take some time off from work, whether it’s several weeks, a few months, or a year. A career break allows you to recharge, reassess your career path and goals, and forge a new one if you choose. As with a gap year, you might volunteer during your career break but it’s not always a priority.

Service-LearningVoluntourism and other travel buzzwords - Volunteer Global

Service-learning combines volunteerism and education. Many projects are organized by specialized study abroad programs or by a school. Usually programs take place during a spring, winter, or summer break for high school students or during a regular semester for college students. Projects integrate field experience with the classroom to identify key issues in a program area, and then hash out ways to address those concerns.

Service-learning can be applied to college credit or as an internship for students interested in pursuing that field of work. For example, you might collect data on marine life in a protected area, and then later report on and study ways in the classroom to preserve endangered species and their habitats.

Study Abroad

Study abroad is most popular for college students, though it also is certainly available at the high school level. While universities often organize study abroad programs during a regular semester, high school students often go this route during summer or winter break.

Study abroad programs focus on cultural immersion and education—those that incorporate a volunteer component generally fall under the category of service-learning. Study abroad programs usually last from a few weeks to a year, and can include cultural outings and tours, special projects, and even part-time employment or internships.

Cultural Immersion

This can be described as a learning vacation where you might stay with a host family, eat local food, and observe host country customs. These trips can include a volunteering aspect, but community service is not the priority.

Cultural immersion trips are designed for an interactive, educational purpose for those interested in learning more about the host community from a local’s perspective, rather than from a tourist’s view.

Adventure Tour

Adventure tours are high-impact trips incorporating such activities as zip lining, horseback riding, or whitewater rafting. Tours can include accommodations ranging from rugged, backcountry campgrounds to luxury, high-end hotels. As with cultural immersion, community service can be included, but is not the priority.

Photo Credits: Visions Service Adventures.

Volunteer Abroad For Agriculture, Reforestation, And Gardening

Today’s topic is volunteering for agriculture, reforestation, and gardening—this is a great outdoor workout that improves your health and the community you’re working in. Let’s get started!

What’s Involved In Volunteering for Agriculture, Reforestation, and Gardening?Volunteer for agriculture, gardening, and farming - Volunteer Global

Agriculture: You can expect to help with farming (planting, removing invasive species, and harvesting) and irrigation techniques. The two most popular agriculture-focused volunteer trips involve organic farms and new, community-wide plots—the latter program usually falls under sustainable development. With sustainable development projects, you might educate locals on new techniques for farming, or you might just work day to day with the intensive labor of the project.

Reforestation: Volunteers usually remove invasive species and plant new ones in order to repopulate the area. Groups usually start these projects due to urban development or deforestation for lumber. Volunteers might cut down trees that are diseased or broken, and plant new ones in their place.

Gardening: This work is usually light, and can be coupled with others such as education or working with children. Volunteers’ duties usually include pruning, landscaping, and taking care of tools.

What’s Needed From Volunteers?

Reforestation and gardening projects usually are designed for volunteers with little to no experience. They’re often short-term and can be built onto other, larger initiatives.

Agricultural programs, on the other hand, usually request volunteers who have experience with farming or irrigation practices, though it’s possible to find a few groups that take short-term volunteers with little background in the area. As with any outdoor project, volunteers should be in good health—though gardening projects usually are available to those with physical disabilities, as work tends to be light.

Who Can I Volunteer With?

Here are a few ideas to get you started:

Photo credit: Gabriel Kamener, Sown Together.

Volunteer Abroad For Research Projects

For today’s article, let’s go over volunteer abroad programs that focus on research. This is a great area to volunteer in, especially if you’re a student seeking college credit for your volunteer work.

What’s Involved With Volunteering For Research Project?

These programs are interesting because there’s so much out there to research—a few examples include:Volunteer abroad for research projects - Volunteer Global

  • Monitoring bird habits in the wild, including how many there are, when they migrate, what they eat, and how they interact with one another
  • Cataloguing and organizing artifacts in a museum collection
  • Tracking disease progress, including who it affects and where it goes
  • Checking growth and spread of invasive plant species
  • Calculating literacy rates and test scores among a certain age, gender, or ethnic demographic

Who Can Volunteer Abroad For Research Projects?

Opportunities are available to people of all ages, fitness levels, and educational and career backgrounds.

If you’re interested in seeing the wild, there are volunteer groups working on research from the jungle to the tundra; if you’d like to be inside, there are museums worldwide with vast private collections of artifacts, art, and writings that are waiting to be researched. There are projects out there for those who have only a week to spare or for those who would like to take a career break for a year.

Who Can I Volunteer With?

Here are a few ideas to get you started:

Photo credit: sakura.

Pages

Email Newsletter icon, E-mail Newsletter icon, Email List icon, E-mail List icon Sign up for our Email Newsletter
For Email Marketing you can trust

                Volunteer Abroad!

                Internships Abroad

                Alternative Breaks

                FAQs

                Travel Buddy Directory

                Add Your Group!

                Blog

                About Us

           Volunteer Global on Facebook Volunteer Global on Twitter Follow us on YouTube! Volunteer Global on Pinterest